Handling PHI

This framework covers five key areas: obtaining explicit consent and collecting only minimum necessary data, implementing role-based access controls with multi-factor authentication, securely storing and segregating PHI in cloud environments, monitoring for anomalies with incident response procedures, and establishing clear retention and disposal policies. These measures work together to ensure PHI is handled securely throughout its entire lifecycle while maintaining regulatory compliance.

Data Collection & Consent

• Explicit consent mechanisms integrated into client workflows.

• Transparent privacy policies clearly communicating data use.

• Only minimum necessary PHI collected per HIPAA regulations

Data Access Management

• Role-based access control (RBAC) limiting PHI access strictly to necessary personnel.

• Mandatory Multi-Factor Authentication (MFA) for all accounts with PHI access.

• Regular audits of access logs and reviews of privileges, ensuring minimum necessary access.

PHI Storage & Segregation

• Logical separation of PHI in cloud storage environments to isolate sensitive data from general workloads.

• Robust tagging and classification of PHI for easy auditing, retrieval, and management.

Monitoring & Incident Response

• Real-time monitoring with automated alerts specific to PHI handling anomalies.

• Defined and documented PHI-specific incident response plan compliant with HIPAA breach notification rule.

• Regular vulnerability scanning and penetration tests specifically targeting PHI repositories.

PHI Disposal & Retention Policies

• Clearly defined PHI retention policies in compliance with HIPAA requirements.

• Secure and documented procedures for PHI disposal including permanent deletion and secure destruction.